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Implement workflow automation with Wix Studio without writing a single line of code.

Writer's picture: Gursimar SinghGursimar Singh

Wix Studio works great in my workflow as it "does what it says on the tin" and more while providing an easy-to-use experience. Therefore, sometimes I feel like connecting it to other tools to extend it beyond what is needed.


For example, when a user submits a form, I want to add this information directly to the Google Sheets or Notion template.

While I can write code to do this for me, I always wonder if there is a simpler solution. Thankfully, Workflow Automation tools come to the rescue!


Workflow Automation allows users to integrate Wix Studio and other tools, such as sending push notifications or updating Google Sheets. Automation does not have to stop at one step as you can add multiple steps. For example, you can trigger Discord or Slack to notify you about the changes after Google Sheets is populated.

The most popular workflow automation tools I know of are Zapier and Make; however, if you want to self-host them (Say, using EC2). Then, you can use N8N as well.


The good news for us is that in most cases, we don't even need to rely on external tools such as Zapier. In most cases, Wix Studio's new automation tool can do most tasks out of the box, such as updating Google Sheets and Sending Emails



Wix Studio and Integration with Third-Party Tools


Flowchart showing Wix Studio Automation with triggers, actions, and webhooks, leading to third-party actions. Arrows connect each step.
Using Wix Studio Triggers with Third Party workflow automation tools

The main process of Wix Automation and third-party integration tools goes like this:

  • There is a trigger, such as when the user purchases a product or fills out a form.

  • Trigger matches certain criteria (optional) or certain time passes (optional).

  • An action is performed by the automation tool, such as sending out an email, updating Google Sheets or sending via webhook.

  • If sending via webhook is chosen, it can trigger the third-party tool to form its own sequence of steps.


Exercise: Implement a workflow Automation with Wix Studio and Zapier using a webhook

  • Go to Wix Studio, click "Create New Site", and then select "Studio Template.

  • Select a template that you like and click "Edit". In my case, I am selecting the "Fashion Store."



  • Go to Dashboard and then select "Automation" on the left-hand side.

    Select Automation

  • Create an Automation from scratch and select a trigger. In my case, I am selecting a trigger every time someone subscribes to the newsletter.

    Create new automation

  • Let's add an action to sending emails whenever someone subscribes.


    Add an action in the automation.

  • Finally, we can also use Zapier to send messages via Discord whenever a new newsletter signup occurs. Let's create a new Zap!

    Create new zap

  • Click "Sign in" and connect with your Wix Account.

  • Go back to the Automation Section, add a Zapier automation, and save.


  • Back at Zapier, go to Configure and select the automation rule.

    Old Method Zapier Wix Connection

    Update:

    Custom Triggers are now deprecated, please use an appropriate option instead.

    In my case, it is the "Forms" option. If your form is connected to the CMS, you can also select the CMS forms option.


    Wix automation setup in Zapier, showing new triggers.
    Zapier: Update custom triggers to a newer option.
  • Sign in to the Discord server and select the server.


  • Add discord configuration for the bot.



  • You can now see the Discord messages on your Discord server.

    Discord server interface. "Welcome to Wix Connection Server" message with setup steps. Text channels on the left, dark theme, and chat notifications.

Thats it! You could build a simple bot without writing a single line of code! These automations can become very long and save you hours on repetitive tasks.


Please comment on the post or write a message on Discord if you have any doubts or suggestions.


Resources and Further Learning

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